Annual Ministry Plan

SEND's International Manual says that "All members will develop clear ministry related goals with their supervisor or team leader based on their ministry assignment." (p. 26). This guide seeks to give some guidance to the process of developing those ministry related goals.

The Annual Ministry Plan (AMP) is different from the Individual Growth Plan (IGP).

Both are a set of goals for the coming year. However, they focus on different things. The AMP describes your ministry priorities for the coming year. The IGP on the other hand describes what you plan to do to nurture your own personal growth and development so that you can be better equipped to fulfill your ministry goals. The IGP is a plan to better equip us so that we have the training and knowledge to fulfill our AMP
.
What are the difference between the Annual Ministry Plan (AMP) and the IGP?

AMP (Annual Ministry Plan)
IGP (Individual Growth Plan)
Determines ministry priorities for the coming year
Determines learning priorities for the coming year
Focused outward (on ministry tasks)
Focused inward (on developing the minister)
The goal is to impact/serve others
The goal is help yourself grow
About chopping firewood
About sharpening the axe used to chop firewood
The team has a team AMP and each team member also has their own AMP.
IGP is only individual.
e.g. Start 2 new Bible studies this year
e.g. enroll in training in how to facilitate small group Bible studies
e.g. Communicate at least 4 times this year with my donors and prayer partners,
using stories about what God is doing in the lives of people
Read “God and Elephants: A Worshipper's Guide to Raising Support”

Annual Ministry Plan goals should focus on new initiatives, not just a list of ministries that you will continue from the past.

Your goals should be things that require some new initiative on your part - not things that happen almost automatically every year because they are part of your job. For example, the team leader would not put "Lead team meetings" on their AMP, because the team leader would be required to do this regardless of whether it was on his/her Annual Ministry Plan or not.
Do not write goals for things that will happen regardless of whether you set a goal or not. SEND U does not set a goal to “hold MOP in July” because that is a well-established pattern that would happen, regardless of whether SEND U would set a goal or not.

How many annual goals should I set?

  • There will always be more good ideas than you have the capacity, time and strength to accomplish in the coming year. The process of setting goals is a process of setting priorities for the limited energy and time that you have.
  • You should set no more than 7-8 annual goals. Fewer is probably better. It is much better to set 2-3 critically important ministry goals than 12 goals. If you have too many goals, you will lose your ability to focus on what is most important.
  • The number of goals you set in any year depends to some extent how many ongoing commitments you already have. If you are already committed to a large number of ongoing ministries, you will not have the capacity to add many new initiatives.

Process of developing your Annual Ministry Plan:

(to be done at the end of each year in preparation for the coming year)
  1. Spend some time in prayer, asking God to direct you as you take a good look at yourself and plan for ministry in the coming year. Listen to what God is saying to you about where He would like you to work. We would encourage you to take a day or half-day prayer retreat as you do this.
  2. Consider SEND’s, your area’s and your team’s mission and vision statements. Your AMP indicates in what way you plan to contribute to these team’s, area’s and mission’s vision and goals.
    • SEND International’s mission is to mobilize God’s people and engage the unreached in order to establish reproducing churches.
    • SEND’s current vision statement: “A global movement of Jesus followers making disciples among the unreached.” Our 2020 goal: By December of 2020 to see, 200 new workers (50 from outside of North America) and the engagement of 10 new unreached people groups.
    • Review your area’s and your team’s vision statements (if they exist).
    • Review your team’s Annual Ministry Plan for the coming year. Individual goals should be based on and contribute to team goals. Therefore if possible, first decide what the whole team will be focusing on in the coming year, and then develop your individual ministry plan to build on and contribute to that team plan. If your team is not ready to work on its Team Ministry Plan, do not use that as an excuse to not develop your own individual Annual Ministry Plan.
  3. Consider the following questions to fuel your thinking as you identify your personal ministry goals:
    • What are the greatest needs that need to be addressed in our/my ministry in this coming year?
    • What new opportunities has God given us in the last while?
    • What new tasks is my team asking me to give time to in the coming year?
    • What could I change in my current ministry responsibilities that would significantly improve or extend its impact?
    • What has God been laying on my heart as a priority for this coming year?
    • What do I need to stop doing so that I will have time and energy to give to these new ministry initiatives?
  4. After listing various possibilities for ministry goals, choose the goals that you consider the greatest priority and most in line with your calling and gifting. Remember no more than eight, and preferably fewer. List these AMP goals on the Annual Ministry Plan worksheet.
  5. Revise your ministry goals to make them “SMART”. Once you have written your goals, review them to determine whether they fit the criteria below:
    1. S -Strategic (How clearly does it propel our vision forward?)
    2. M - Measurable (How will I know when I have completed the goal?)
    3. A - Ambitious (a faith-stretch) (Does it require me to depend on God?)
    4. R - Realistic (Do I have some ideas for how I would work toward accomplishing it?)
    5. T - Time-bound (Have I set a deadline for completing the goal?) Annual ministry plan goals should be able to be completed within one year. If the goal will take longer than that, divide the goal into smaller chunks and set your goal for this year’s AMP to be just the first one or two pieces of the bigger goal.
  6. Give a copy of your Annual Ministry Plan to your supervisor (team leader) at the beginning of the year. Your supervisor can help you develop the goals if you are stuck, and will help keep you on track during the year.
  7. As you accomplish ministry goals during the year, record what was accomplished in the line below each goal statement. Not everything will be accomplished. That is OK. Sometimes, the goal will need to be changed during the year, as circumstances change. This completed AMP report (goals and what was accomplished) should be given to your team leader at the end of the year.

Individual Growth Plan

Why are Individual Growth Plans important?

SEND International desires the personal and professional growth of every member of the mission. We believe that our members are our organization’s greatest resource, and therefore we want to maximize their effectiveness in accomplishing the overall mission of SEND and in bearing fruit in the individual ministries to which we have been called.
However, IGPs are not only important for the sake of the organization. We believe that our ongoing growth and development brings glory to God and cooperates with the ongoing transformative work of the Holy Spirit within us, making us into the image of the Son. If our strengths, skills and even ministry roles are God's gifts to us, then we must be good stewards of those gifts, and seek to develop them to their greatest fruitfulness. Paul tells Timothy, "Do not neglect your gift, which was given you through prophecy when the body of elders laid their hands on you. Be diligent in these matters; give yourself wholly to them, so that everyone may see your progress." - 1 Timothy 4:14–15.
In 2013, our SEND Directors’ Council said that all SEND members are expected to create an Individual Growth Plan each year, and the 2014 Directors’ Council reaffirmed this requirement for all members.

What learning activities should I put into my individual growth plan?
Your IGP should be closely connected to your Annual Ministry Plan. Your IGP will prepare and equip you for the ministry that God is putting before you in the coming year.
However, not all of the IGP goals need to be about preparing ourselves for ministry. The “Missionary Growth Areas” below lists different growth areas in three different major categories. It is important to look at learning holistically. Our calling encompasses all areas of our life, and so we should be considering all areas of our life as possible areas of growth.
Be creative. Think of people you might interview, books you want to read, places you might want to visit, sermons you want to listen to or mentors/coaches you want ask for help. Invite others, including your fellow missionaries and team leaders to suggest learning activities. Look for ideas on the SEND U wiki, which now includes an index of all resources on the wiki that would pertain to the three major areas of growth.

How much time should I devote to my own growth and development?
Learning and growing is never our sole responsibility. Our primary assignment remains our primary assignment. However, we believe that stopping regularly to sharpen the saw will make us more effective in the end. SEND allows us to give 10% of our time for our ongoing growth and development. That would be the equivalent of one morning a week.

Process of developing your growth plan:

(Note: the IGP is best done after you have completed your Annual Ministry Plan for the coming year)
  1. Spend some time in prayer, asking God to direct you as you take a good look at yourself and plan for growth and development in the coming year. Listen to what God is saying to you about where He would like you to grow.
  2. Review your Annual Ministry Plan (your ministry goals or those of your team) for the coming year. Then look at your job description as well. Ask yourself the following questions:
    1. What training would help me to accomplish my ministry goals and responsibilities more effectively in the coming year?
    2. What books could I read or which people could I interview in order to understand better the topics I will need to teach in ministry in this coming year?
    3. What could I do to strengthen my understanding of the language, culture and history of the people I am seeking to engage in ministry in this coming year?
  3. Review the list of Missionary Growth Areas on this page. This might give you some more ideas of what could be the focus of growth and learning in the coming year.
  4. Choose two or three growth areas that you want to prioritize in the coming year. At least one of these should be in a ministry area. Write these on the IGP Worksheet on page 9.
  5. Describe what improvements you would like to see in this area in the second column on the worksheet. What would you like to learn? What would it look like if you were more skilled in this area?
  6. Choose one to three learning activities that you could do that would help you grow in each of your growth area. Some examples of possible learning activities could be books you want to read, people you want to interview, research projects you want to complete, or seminars you want to attend. Go to the SEND U wiki for ideas. If you are stuck, ask a trusted friend, a coach or your team leader for ideas. Put these learning activities in the third column on the worksheet.
  7. Choose the date (during the coming year) by which you intend to complete this learning activity. It is helpful to stagger the completion dates throughout the year, so that you know what you need to do first, and do not procrastinate until the end of the year to start your learning activities.
  8. Show your completed IGP to your team leader or a trusted friend so that they can encourage you and keep you accountable.
  9. As you complete each learning activity, mark the date on the IGP form.
  10. Reflect on what you have learned- During the year, and again just prior to doing another self-assessment at the end of the year, reflect on what you have learned over the past year. You may want to ask a coach to help you identify what you have learned. Use the reflection form on the last page of this guide.

Missionary Growth Areasexternal image image?w=167&h=128&rev=1&ac=1

Spiritual Formation (SF)
  • Prayer & Fasting - [regular personal prayer life; corporate/public prayer; utilizing fasting in focused prayer]
  • Scripture - [read entire Bible; regular devotional reading; memorization; meditation; study; familiarity]
  • Worship - [corporate worship; personal worship]
  • Submissiveness & Accountability - [to God; to leadership/ authority; to one-another]
  • Gratitude - [toward God; toward others]
  • Walking in the Spirit - [dependence; displaying fruit of Spirit; power for ministry, perseverance]
  • Holiness & Purity - [surrender; obedience; experiencing forgiveness; moral purity; dealing with temptation]
  • Calling - [clarity and understanding; corporate calling; personal calling]
  • Soul Care - [Sabbath; rest; solitude; silence; journaling; spiritual retreats]
  • Spiritual Warfare - [awareness, spiritual armour, praying against forces of darkness]
  • Community / Body Life - [committed to a local body, understanding one’s ministry role, receiving ministry from others, encouraging & loving others]

Self-Management (SM)
  • Life Skills - [hygiene; laundry; cooking; shopping; navigation/ability to use a map]
  • Financial Stewardship - [tithing; personal budgeting; being content; debt management; giving to others]
  • Physical Wellness - [health; nutrition; exercise; rest]
  • Emotional Wellness - [manage stress, express emotions appropriately, have positive outlook on life]
  • Interpersonal Skills - [conversational ability, take initiative in building relationships, practice hospitality]
  • Time Management - [organization; promptness; scheduling; prioritizing]
  • Family - [solid marriage; good communication; boundaries; rearing children]
  • Self-awareness [understanding of your personality, strengths, passion and how they fit together to fulfill God’s design for your life]
  • Personal Integrity - [honesty; transparency; accountability]
  • Learner - [humble, asking good questions; listening well]

Ministry Skills (MS)
  • Evangelism - [know and clearly explain gospel, know methods, have experience, confidence, passion to reach the lost]
  • Disciple-Making - [nurturing new believers, developing reproducing disciples]
  • Church-Planting (CP) - [cross-cultural CP; CP movements; types of church planters, developing national leaders]
  • Ability to Lead - [leadership/facilitation of small group Bible studies; leading ministries, teams; servant leadership]
  • Communication Skills - [giving testimony, communicating with donors, teaching & preaching, storying]
  • Language Acquisition - [develop preparatory skills, growing in fluency]
  • Developing Relationships - [with lost; among team members; with those of other cultures, adopting an incarnational lifestyle]
  • Conflict Resolution - [resolving own conflicts, ability to be peacemaker in conflicts of others]
  • Coaching/Mentoring - [encouraging others in their development and ministry]
  • Teamwork - [finding your fit; respecting other’s strengths & roles on the team; pulling your weight; multi-cultural teams]
  • Technical Skills - [skills specific to your ministry assignment]
The links for the three major categories will take you to pages on the SEND U wiki that list resources for these 32 growth areas.

Forms to fill out

Although the forms are reproduced below, you will want to download the actual forms where you can fill out your AMP and the IGP from the SEND U site on SharePoint or by clicking on these links:

Annual Ministry Plan and Progress Report for _(name)
SEND’s 2020 goal: By December of 2020 to see, 200 new workers (50 from outside of North America) and the engagement of 10 new unreached people groups.
Your team’s AMP goals for _(year)_
Date:
#1 Goal:

Accomplished:

#2 Goal:

Accomplished:

#3 Goal:

Accomplished:

#4 Goal:

Accomplished:

#5 Goal:

Accomplished:

#6 Goal:

Accomplished:

#7 Goal:

Accomplished:

Your AMP goals for _(year)_
Date:
#1 Goal:

Accomplished:

#2 Goal:

Accomplished:

#3 Goal:

Accomplished:

#4 Goal:

Accomplished:

#5 Goal:

Accomplished:

#6 Goal:

Accomplished:

#7 Goal:

Accomplished:

Give a copy of your AMP to your supervisor (team leader). A copy of your IGP (following) can also be given to your supervisor, but this is not required.


Individual Growth Plan of _(name), for (year)___.

Priorities for growth for the coming year
Improvements you want to see in this area
Learning activities chosen to address this area (1-3 for each priority)
Date you plan to complete the learning activity
Actual completion date
  1. 1. Spiritual formation

1.


2.


3.


  1. 2. Self-management

1.


2.


3.


  1. 3. Ministry Skills

1.


2.


3.


Reflection on learning (at end of year)

Priorities for growth for the past year
Learning activities chosen to address this area
Significant lessons learned from these learning activities
Changes you have noticed as a result of your learning this past year
  1. 1. Spiritual formation



  1. 2. Self-management



  1. 3. Ministry Skills