This page is a resource for Team Leaders who are preparing to debrief a Team Member upon the completion of an Annual Self Assessment.
  • BEFORE (plan on 20-30 minutes of prep time per person you debrief)
    • Start with prayer
    • Set aside enough time to slowly and prayerfully read over Self Assessments and Ministry Plans; if you have them available, review previous Ministry Plans and Self Assessments as appropriate.
    • Read through SAs first with highlighter and pen, marking anything that sticks out to you
    • Read over AMPs doing the same
    • On a separate piece of paper, start to put together comments and questions based off your notes in an logical order. Obviously if you have anything weighty to discuss it makes more sense to put that later on in the discussion.
    • Spend time praying and asking God to give you insight into how to make the most of the time and be sensitive to their needs. Also, ask God to give you an ear to hear things about yourself that you might need to hear and/or change. Look over your notes again to see if there is anything that needs to be added or removed. How is God leading you to guide the discussion?
    • Team Leaders should debrief with both husband and wife at the same time. It is also good if the Team Leader's spouse can be part of the debrief.

  • DURING (a good debrief usually lasts at least 45 minutes)
    • Set aside at least an hour to meet with each couple (or single). For Team Leaders who do not live in the same location as their team member, consider meeting face to face or via Skype for the debrief. However, while it is ideal to meet face to face, it is far better for this process to happen in a timely manner. Please do not put this process off for more than a few days in an effort to meet face to face. Try to meet for the debrief within 5-10 days after receiving the completed Self Assessment form(s). Lengthening the gap of time between the completion of the Self Assessment and the actual debrief decreases the effectiveness of this process. It communicates to the Team Member a disinterest in the effort they made to do their part of the process. Whatever happens, be sure to communicate with your Team Members that you received the form and will schedule a time to meet with them as soon as possible.
    • Both husband and wife should be debriefed. Usually this is done together, but it is totally up to the couple be debriefed what they are most comfortable with. Also, if everyone is comfortable with it, please feel free to include your own wife in the debrief meeting.
    • Start with prayer
    • Affirm the relationship and what you appreciate about them and their contribution to the team
    • Remind them that this isn't about you being the expert or the boss, but simply another perspective to help maintain health and ministry effectiveness
    • Discuss SA results first. Focus primarily on things that you want to affirm about them and their ministry. Celebrate wins. When there are concerns, discuss:Usually the AMP needs very little discussion, but it is still good to comment or ask questions about a few items on there to make sure you are on the same page and are charting a good course
      • 1) What is God leading them to do? (they might not be able to change the situation or other people, so what should they focus on?)
      • 2) What can you, as their team leader do?
      • 3) How can we pray together about this?
      • Ultimately, make sure they understand that your heart is to see them minister effectively out of a place of spiritually, emotional, and physical health. If necessary, point out that many people are not doing this; there is no point in "simply surviving" in the North if we are not abiding in Christ (without Him we can do nothing!).
    • Discuss any other big picture items for the next year that were not mentioned yet. Give them an opportunity to bring anything else up on their hearts.
    • If you don't feel like it has been discussed yet, you might consider asking them what are the big desires and dreams God is putting on their hearts, and how you can help them with those things.
    • Spend time praying for the couple/individual
  • AFTER

    • Fill out a Ministry Assessment & Debrief Report form. It is the responsibility of each Team Leader to complete this report for every member of their team by February 28 regardless of Self Assessment or Debrief completion. Please do your best to complete this process in a timely manner.



Gary Ridley is available as a resource to provide coaching/mentoring in how to give an effective debrief.